Table of Contents

How do I add candidates to my study?

Billy Dowell Updated by Billy Dowell

Adding candidates to a study

There are four ways to add candidates to your study:

  • CSV import
  • Add existing candidates
  • Via link
  • Invitation via candidate profile

CSV Import

  1. Click Add Candidates in the top right corner.
  2. Select Import from CSV.
  3. On the next page, click Upload file.
If you click Upload file and nothing happens, please check that your browser is up-to-date.
  1. Find the file that you want to user on your device and select Open.
  2. Determine which attribute you want to use for the unique identifier, such as Email, or a custom attribute that has been set as a possible identifier.
    1. This feature must be enabled for your account. Please reach out to [email protected] for access.
    2. More on setting an attribute as a unique identifier here.
    3. Only records that already contain the unique attribute in Great Question will be imported.
      Unique identifier import option
  3. Review the mapping section. Some attributes will map automatically, but others will not. Use the dropdown to match each column to the correct attribute.
Be mindful of the attributes you want to add and make sure they do not already exist before adding new ones. More on this process here.
  1. Click Next.
  2. Choose Update existing candidates or Don't update existing candidates (Candidates who are already in your panel will be ignored, and their information will not be updated).
  3. Important: Name your import.
    1. The import name will default to the name of the file, but it is recommended to update this so that you can easily use it to filter by when searching for candidates from this import, and maybe even add a date.
  4. Optional: Select your study from the Shortlist for study dropdown.
    1. You can also opt to exclude people from the shortlist.
  5. Optional: Add any other attributes that you want applied to ALL candidates in the list.
  6. Click Next.
  7. Review the details and click Confirm & Import.

Add Existing Candidates

Follow the steps below, or check out Participant Segments.

  1. Select Add existing candidates.
  2. If you want to select certain candidates, follow the Find Candidates Using... sections. If not, skip to Add Candidates to the Study.
  1. Click into the search bar, just under All Candidates.
  2. Start typing the candidate's first name, last name, or email address.
  3. Matching candidates will automatically be filtered as you type.
Find Candidates Using Filters:
  1. Click + Filter to open the dropdown menu.
  2. Either type in the attribute that you would like to filter by, or select one from the list.
  3. Once you have found the attribute you would like to use, type or select the options of that attribute you would like to apply.
  4. If you want to view your participant list with no filters, click the Clear icon on the far right, or click the X next to the filters you want removed.
Add Candidates to the Study:
  1. Check the box next to the names of the candidates you want to add, or check the box next to Name to add all candidates.
  2. Click Shortlist to study.

First, make sure you've customized the landing page (or calendar page) from the Pages tab on the left hand toolbar inside your study. This is what participants will see when they join via the URL.

  1. Select Invite via link.
  2. Choose which link you want to share and click Copy Link.
  3. Distribute as you see fit!
URLs can be shared anywhere you want to recruit from—like site intercepts, newsletters, email footers, and more.
Consider adding URL parameters to map custom attributes to the participants who join your study via the URL, so they can be added as filters later.

Invitation via Candidate Profile

This option is done from within the candidate profile, and not from within the study page.

  1. Click on the candidate's name, from anywhere that you see the candidate.
    1. e.g., Candidates page, Dashboard, etc...
  2. Click on the Compose button.
    1. Bottom left corner for profile slide-out.
    2. Top right corner for full page profile.
  3. Select Participation Invite or Screener Invite
  4. In the new view, search for and select the study you want to invite the candidate to.
  5. Review and confirm your email is correct.
  6. Click Send Invite.


Is there a size limit on CSV imports?

  • There is no limit on file size or number of attributes. The number of candidates you are able to import is limited by the database size established in your plan.

Have Questions?

Please reach out to us in the chat or at [email protected]!

How did we do?

How do I search for a candidate?

Exporting Candidates