Table of Contents
Artifacts
Artifacts
Learn how to share your research artifacts securely and efficiently with your teammates or stakeholders.
Who this is for
This guide is for:
- Admins, Creators, and Observers who want to share research insights, interviews, highlights, or reels.
- Anyone responsible for distributing research findings across teams.
What you’ll learn
By the end of this article, you’ll know how to:
- Share artifacts directly via link
- Adjust artifact share settings
- Update account-wide sharing defaults
- Choose the right sharing method based on your audience
What are artifacts?
In Great Question, artifacts are any items or outputs created from your research — including Insights, Reels, Highlights, Interviews, and Survey Results.They are the building blocks of your research library, and sharing them ensures your findings reach the right people.
Examples of artifacts: interview sessions, highlight clips, synthesized insights, or survey responses.
Ways to share your artifacts
1. Invite team members to your account
You can share artifacts with other team members by inviting them to your Great Question account.
- Admins and Creators can edit artifacts.
- Observers can view artifacts but cannot make edits.
- Observers are free and unlimited, making this a great way to share with non-research collaborators.
2. Change the artifact’s share settings
If you want to share an artifact outside your team, change its visibility setting to Anyone with the link can view.
This method provides security by obfuscation, meaning the link is unique, complex, and nearly impossible to guess.
Example of a unique artifact URL:https://greatquestion.co/h/TVHKTrHymHXmuunofynDWs5f?ts=90162(This is not a real link, just an example!)
Copying the link
There are multiple ways to copy an artifact link:
From the full page view
- Click the chain link icon (Copy link) in the top right corner.
From the artifact grid or list view
- Hover over the artifact tile and click the chain link icon in the upper corner.
From the slide-out modal view
- Click the Copy link button at the bottom of the slide-out.
Changing an artifact’s share settings
- Open the artifact in full view.
- To open in full view, click Open in full view next to the chain link icon.
- Click Share in the top-right corner.
- Use the dropdown to select your preferred visibility option:
- Anyone on the account can edit (default for Admins/Creators)
- Anyone with the link can view
- Changes save automatically.
- (Optional) Click Copy link from the popup modal to share it immediately.
Changing account-wide default share settings (Admins only)
Admins can control default sharing behavior for all artifact types.
- Go to Account Settings → Governance → Permissions.
- Locate the dropdown for each artifact type (Insights, Reels, Highlights, Interviews).
- Choose Anyone with the link can view if you want to make your organization’s research easier to access.
This sets a consistent sharing policy across the entire account.
FAQ
Can I password-protect an artifact link? Not currently. Great Question uses secure, randomly generated URLs (similar to Google Docs). This ensures a high level of security through unique link generation.
If tighter control is needed, we recommend adding trusted users as Observers, which is free and easy to manage.
1. Use Observers for external viewers who don’t need editing access.
2. Keep share settings consistent across artifact types for clarity.
3. Review shared links periodically to maintain security hygiene.
4. When presenting findings, link directly to Reels or Insights for the most polished experience.
Have Questions?
Please reach out to us in the chat or at [email protected]!
