Table of Contents

Focus Groups

Billy Dowell Updated by Billy Dowell

Intro to Focus Groups

Need to speak directly with multiple candidates? Focus Groups are the way to go.

If you have not reviewed Great Question Study Basics, it is recommended. 😊

Study Creation

First things first, you have to draft a study and get it ready to publish.

Draft Focus Group Study View
Create the Study
  1. Click New study + at the top of the left sidebar menu. OR click New study in the top right corner, if in the Studies page.
  2. Select Focus Groups.
  3. Name your study.
    1. By default, you will see the name as "Untitled study type (current date)"
  4. Optional: Change the study owner if you are creating this study on behalf of another team member by clicking on the Add Collaborator icon to the right of the study title.
Set the Plan
  1. Optional: Add a description for the Research goal.
  2. Set your Participant limit (how many people you want to talk to per session).
  3. Leave the incentive toggled on if you want to offer an incentive. If not, flip the toggle off.
    1. Choose your incentive method.
      1. By default, you will see that Money or gift card is selected.
    2. Update the value that you want EACH participant to receive, if using Money or gift card.
      1. Your total funds required will be shown at the Review page.
    3. Choose whether you want to fund the study Through Great Question or Outside of Great Question.
    4. If choosing something other than Money or gift card, follow the prompts that are now shown.
  4. Leave the Screener toggle off if no screener is necessary. If you do want a screener, flip the toggle on.
    1. Toggling the Screener on and off does add or remove a tab called Screener, just before the Calendar tab. More on screeners here.
  5. Select your preferred Consent form option.
  6. Optional: Click on Show additional setup to see more settings, such as:
    1. Custom study attributes: More on study attributes here.
    2. Participant experience language to change the preferred language.
  7. Click Next.
Create the Screener questions
If you left Screener toggled off, please skip to the next section - Adjust your Calendar.
More on screeners in our Screeners and Surveys guide.
  1. Start by typing up your first question.
  2. Decide the type of answers and create the answers. *Example: β€œDo you like donuts?” would be a Yes/No question. β€œWhat type of donuts do you like?” could be Multi Select, where answers would need to be typed out, or could be Short Text, which allows the participant to type their answer.
  3. Decide if you want the question to be required, to prevent the participant from skipping the question.
  4. Click Attribute and select/create an attribute if you want their reply to be created as an attribute value.
  5. Click Ideal answer to select what the ideal answer should be.
    1. You can also click on the star next to the answer choice when using Yes/No, Multi Select, or Single Select.
  6. To duplicate the question, click on the duplicate icon next to Required.
  7. To add more questions, click on the + under the first/previous question.
  8. Select Manual review or Automatic review.
    1. Ideal answers must be selected in order for Automatic review to work.
  9. Question templates can also be viewed and used by clicking on the templates icon in the top right corner, just under the Publish tab (depending on screen size).
  10. Optional: Preview your study by clicking on Preview, in the top right corner, next to Library.
Preview button
Name and Email are required and automatically collected. They do not need to be dedicated questions.
Adjust your Calendar
More on the calendar feature in our Using the Great Question Scheduling Tool guide.
  1. If you have not integrated your calendar, you will be prompted to do so.
    1. Events on the GQ calendar are pulled from the integrated calendar. Events on shared calendars will not show.
  2. Review Moderator. Ensure there is no warning indicator. If so, select the calendar you want to use.
    1. The Moderator will be the same as the study owner.
  3. Location. Location. Location. Set your location by selecting your meeting preference.
    1. If you want to use Zoom, and have not already connected your account, you can connect your account. It will then become your default selection.
    2. If using Google, Google Meet will show as an option.
    3. If using Microsoft, with a business email, Teams will show as an option.
  4. Choose your duration. The default is 30 minutes.
    1. If choosing Custom, type in the number of minutes you want the duration to be.
  5. Create your Sessions based on the dates and times that you want each session fall on.
    1. Be sure to check the time zone. If you are creating the study for another user on your team, be sure to set the time zone to the same as the moderator's.
    2. Add additional sessions by clicking + Add session.
    3. Each session will be on one day and at one time.
  6. Click Preview if you want to see an example of what the candidates will see.
  7. Once things look good, click Next.
  1. Review the details of your study. You should see all green checkmarks.
    1. If you added an incentive but did not use Money or gift card, you will not see any incentive details to review.
    2. If you added an incentive, used Money or gift card, and chose Outside of Great Question, you will not see any incentive details to review.
    3. If you added an incentive, used Money or gift card, and chose Through Great Question, you will see the amount of funds needed for the study.
  2. If a step does not have a green checkmark, click on the edit icon to go back to that step's page and make the required updates.
  3. Once everything is all green, click Create or Create & Fund $$$.
    1. If you are funding your incentives through Great Question, you will be prompted to select a funding method and add funds.
  4. Done! Study Published! πŸ™Œ

Post Publish Features

Once your study has been published, you will see a few more features to review.

Sections below are in the order of the menu options within the study and image below.

Post Publish Features

To make notes and recording research findings about your study, you can use the Overview tab.

  • Changes are automatically saved.

Similar to the plan during the drafting phase above.

  • Offer an incentive is the only option that cannot be changed once invitations have been sent to participants.
  • To manage incentives before invitation are sent:
    • If you are already in the Plan, click Manage incentives under Incentives.
      • You can also click on Incentives on the left-side menu, if you are not already in the Plan.
    • Click Edit and update the incentive options as needed.
    • Click Save.
    • Review details in the popup modal and select the funding method.
    • Click Confirm.
If you left Screener toggled off, and do not plan to use a screener, please skip to the next section - Calendar.

If you need to review or edit your screener, you can make any changes in the Screener tab.

  • If you decide to add a screener later, toggle on the screener option in the Plan tab.
More on screeners in our Screeners and Surveys guide.

To make edits, just start making changes as needed. All changes are saved automatically and noted by a green popup.

  • Optional: Preview your study by clicking on Preview, in the top right corner, next to Library.

You may see up to two subtabs here:

  • Possible options are: (* notes default options shown)
    • Questions*: houses all screener questions
    • Settings: option to choose manual or automatic review once an ideal answer has been selected

See Screener Responses below to see where to find the screener data.


Same as the calendar step in the drafting phase above.

  • Adding new sessions will require more funds to be added, if incentives are used.

This is where all of your study's emails live, and is where you can preview and edit them.

Updates to the study email templates do not change the templates that are saved in the Email templates page.

Each email has the option to be changed from Branded HTML Layout to Rich Text Format (RTF) via the Email Design dropdown.

  • At this time, this must be done for each email type, per study. There is no bulk option for all emails on a study, and no bulk option to apply across all studies for the account.
  • The Email Design can also be changed per email as you are getting ready to send, vs changing the study's default.

Within invitation email templates, you will see study.live_stream_disclaimer. The disclaimer is in all default invitation email templates, but is only applied when your study has observer rooms enabled. It will read:

  • "This session will be recorded and may be viewed by other researchers from Support Account. Please notify your researcher if you no longer wish for this session to be recorded."
To change the default sender for all emails, update your Default Email Sender in your profile, explained in our Setting Up Your Personal Profile guide.

You can review and edit your landing and scheduling pages.


This is where you will be able to add candidates to your shortlist, manage your participants, and track their progress.

  • The Participants tab is your default landing space when opening a study, but you can also get back to it by clicking on Participants.
  • To start, you can add candidates to your shortlist via the three options that are shown.
  • The sub-tabs you see are based on what invitations have been sent and the status of the participants.
    • Possible options are: Shortlisted, Sent screener, Applied, Invited, Scheduled, Completed, Canceled, No shows, and Removed.
    • e.g., Applied will show once a participant has completed a screener and has been move to the applied status.
More on managing your participants in our Participant Management for Focus Groups guide!
Screener Responses
If you left Screener toggled off, and do not plan to use a screener, please skip to the next section - Stats.

Subtabs shown are: (* notes default options shown)

  • Summary*: results of participant responses
  • Individual: individual participant responses (shown as participants submit screeners)

Use the Export to CSV button to export your participants screener respsonse data into a CSV file.


Review your study's email stats and performance. More information on this feature in our Recruitment Email Statistics guide.

Interview Guide

Interview guides are a way to ensure that you and your team ask the same questions, relevant question.


Review the different options that you want to automatically happen, such as marking a participant as completed and sending them their incentive (if incentives are enabled).

  • At this time, there is no automated reminder email for screener invites. Screener reminders must be sent manually by checking the user's name(s), clicking Compose, and then Resend screener...

Review the different notification options that you would like to receive via email

  • Some notifications only show depending on enabled settings, such as incentives and screeners.

Have Questions?

Please reach out to us in the chat or at [email protected]!

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